CobbWorks is excited to share that we have an open position for an Executive Assistant to the CEO. We are looking for a dynamic, high-energy professional who thrives in a fast-paced environment and can effectively problem solve, lead projects, and work collaboratively as part of a team. This is a great opportunity for someone who is passionate about making an impact and supporting our mission to connect talent with opportunity.
The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and Board of Directors, including working closely with the Cobb County Board of Commissioners. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Essential Duties and Responsibilities
1. Provide administrative support to the executive director and board of directors.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Maintain open communications with the management team, including meeting regularly with them and providing information and documents as needed.
- Act as a “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and all internal and external stakeholders, demonstrating leadership to maintain credibility, trust, and support.
- Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Interprets administrative and operating policies and procedures for employees, contractors, and partner organizations; Prepares records and reports, such as recommendations for solutions of administrative problems and annual reports; Studies management and operating methods to improve workflow, simplify reporting procedures, or implement cost reductions.
2. Functions as board liaison.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board and Committee meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
- Prepares and disseminates relevant information to board members, staff, and other appropriate persons;
- Performs clerical functions as necessary for the board.
3. Assist with Human Resource procedures
- Prepares and maintains new hire packets for employee recruitment;
- Assists in the recruitment process of potential employees, such as posting job announcements, facilitating hiring assessments, and scheduling interviews.
- Assists staff with new hire policies and procedures.
- Prepares and maintains employee personnel files.
4. Assist in the procurement of goods and services for the organization.
- Maintains all internal procurement reference materials, policies, and procedures;
- Maintains potential bidders’ files;
- Assists in the distribution of requests for proposals and manage receipt of proposals.
Strong candidates are encouraged to click here to review the full job description and contact CobbWorks at careers@cobbworks.org.
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